4 Workflows We’ve Automated for HR Teams

It was 8:47 AM when Emma’s phone buzzed again.

A department head needed an urgent visa check for a new hire. The payroll team was waiting on confirmation for another employee’s work rights. And somewhere in her inbox, three reminder emails from her own calendar told her that visa expiries were due for review.

By lunchtime, Emma had toggled between six spreadsheets, sent two dozen follow-up emails, and manually updated compliance logs, yet still felt like she was treading water.

That was before her company brought in automation.

Today, those same tasks run quietly in the background. Alerts are sent automatically, data is updated in real time, and Emma’s mornings start with a clear plan instead of a fire drill.

Here are four workflows Complize has automated for HR teams, freeing up hours each week and replacing reactive scrambling with proactive control:

1. Visa Expiry Tracking & Alerts

Before: Calendar reminders, colour-coded spreadsheets, and the constant risk of human error.

Now: Live, centralised tracking with intelligent alerts for HR and managers.

Impact:

• Eliminates manual date chasing
• Reduces risk of expiry breaches
• Frees up time for strategic HR work

2. Notifiable Event Reporting

Before: Slow, manual processes for role changes, relocations, or employment condition updates, easy to miss deadlines.

Now: Automated prompts when a notifiable event occurs, with fast review and submission.

Impact:

• Faster compliance reporting
• Lower risk of missed obligations
• Consistent audit-ready records

3. VEVO Checks at Scale

Before: Each VEVO check was a manual task, time-consuming and repetitive.

Now: Automated VEVO checks run on demand or on schedule, with instant logging in a central dashboard.

Impact:

• Saves 3+ hours per onboarding cycle for large teams
• Reliable, consistent record-keeping
• No risk of missed checks

4. Compliance Training & Awareness

Before: Repeating the same training sessions for each new hire or policy change.

Now: Targeted, bite-sized training delivered automatically, with completion tracking and reminders.

Impact:

• Reduces manual training burden

• Builds company-wide compliance awareness

• Demonstrates due diligence in enforcement scenarios

The Bigger Picture

These automations do not just save time. They change the rhythm of the working week. HR can shift from reactive admin to proactive workforce planning, confident that compliance is handled in the background.

See how much time your HR team could reclaim. Start a free trial with Complize and discover what automation can do for your workforce.